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DESIGN AND IMPLEMENTATION OF HOSPITAL MANAGEMENT SYSTEM (A CASE STUDY OF IMMANUEL GENERAL HOSPITAL, EKET, AKWA IBOM)

1.0         INTRODUCTION

This project “Hospital Management System” includes registration of patients, storing their details into the system and also computerized billing in the pharmacy, and labs. This software has the facility to give a unique id for every patient and stores the details of every patient and the staff automatically. It includes a search facility to know the current status of each room. User can search availability of a doctor and the details of a patient using the id.

The Hospital Management System can be entered using a username and password. It is accessible either by an administrator or receptionist. Only they can add data into the database. The data can be retrieved easily.  The interface is very user-friendly.  The data are well protected for personal use and makes the data processing very fast.

1.1        BACKGROUND OF STUDY

A Hospital is a place where Patients come up for general diseases. Hospitals provide facilities like:-

• Consultation by Doctors on Diseases.
• Diagnosis for diseases.
• Providing treatment facility.
• Facility for admitting Patients (providing beds, nursing, medicines etc.)
• Immunization for Patients/Children.

Various operational works that are done in a Hospital are:-

• Recording information about the Patients that come.
• Generating patient bills.
• Recording information related to diagnosis given to Patients.
• Keeping record of the Immunization provided to children/patients.
• Keeping information about various diseases and medicines available to cure them.

These are the various jobs that need to be done in a Hospital by the operational staff and Doctors. All these works are done on papers.

The work is done as follows:-

• Information about Patients is done by just writing the Patients name, age and gender. Whenever the Patient comes up his information is stored freshly.
• Bills are generated by recording price for each facility provided to Patient on a separate sheet and at last they all are summed up.
• Diagnosis information to patients is generally recorded on the document, which contains Patient information. It is destroyed after some time period to decrease the paper load in the office.
• Immunization records of children are maintained in pre-formatted sheets, which are kept in a file.
• Information about various diseases is not kept as any document. Doctors themselves do this job by remembering various medicines.

All this work is done manually by the receptionist and other operational staff and lot of papers are needed to be handled and taken care of. Doctors have to remember various medicines available for diagnosis and sometimes miss better alternatives as they can’t remember them at that time.

1.2        PROBLEM STATEMENT

Problems with conventional system

1. Lack of immediate retrievals: -The information is very difficult to retrieve and to find particular information like- E.g. – To find out about the patient’s history, the user has to go through various registers. This results in inconvenience and wastage of time.
2. Lack of immediate information storage: – The information generated by various transactions takes time and efforts to be stored at right place.
3. Lack of prompt updating: – Various changes to information like patient details or immunization details of child are difficult to make as paper work is involved.
4. Error prone manual calculation: – Manual calculations are error prone and take a lot of time this may result in incorrect information. For example calculation of patient’s bill based on various treatments.
5. Preparation of accurate and prompt reports: – This becomes a difficult task as information is difficult to collect from various registers.

1.3    SIGNIFICANCE OF STUDY

The importance of this project is to reduce the level of inefficiency in the hospital’s management system. The implementation of this project in hospitals will have a positive effect as it seeks to solve management problems in the hospital.

1.4    OBJECTIVE OF STUDY

The Hospital management system software is user-friendly.

The main objective of the system is that it shows and helps you to collect most of the information about Hospitality and Medical Services. The System is very simple in design and simple to implement. The system requires very low system resources and the system will work in almost all configurations.

The main objectives of the proposed system can be enumerated as follows:

• Patients are easily allocated to the doctors.
• Doctors Search is possible.
• Today’s patient list help doctors to search their patients

ADVANTAGES OF PROPOSED SYSTEM

The system is very simple in design and to implement. The system requires very low system resources and the system will work in almost all configurations.

• Security of data.
• Ensure data accuracy.
• Administrator controls the entire system.
• Reduce the damages of the machines.
• Minimize manual data entry.
• Greater efficiency.
• User friendly and interactive.
• Minimum time required.

Technologies to be used

This project will be a desktop application to be developed in VB 2008 (.net frame work) having Ms Access as backend.

• Database Design (Ms Access)
• Form Design (VB 2008 {.net frame work})
• Coding (VB 2008 {.net frame work})
• Testing (VB 2008 {.net frame work})

1.5     DEFINITION OF KEYWORDS

1. SYSTEM: -It is a set of interacting or interdependent component forming an integrated whole or a set of elements to other elements.
2. MANAGEMENT: – Is the organization and coordination of the activities of a business in order to achieve the desired goals.
3. HOSPITAL: – Is a health care institution providing patient treatment by specialised staff and equipment.